BEDG - Minutes

MINUTES

The Superintendent/designee shall prepare and maintain accurate minutes of all meetings of the School Committee.

The minutes shall reflect the type of meeting (regular, special, or emergency), the date, time, and place of the meeting, and the names of the School Committee members present, those absent with excuse (if any), and those absent without excuse (if any).

The minutes shall include, at a minimum:  the wording of motions and resolutions; the name of the School Committee member making the motion; the name of the School Committee member seconding the motion (if a second is required); the action taken; and the vote.

When a School Committee member abstains from voting because of a conflict of interest as defined by law, his/her abstention and the reason for doing so shall be recorded in the minutes.

Draft minutes of meetings will be distributed to all School Committee members prior to the meeting at which the minutes are to be presented for approval.  Draft minutes will be made available to the media upon request and may be inspected and copied by members of the public at the Office of the Superintendent.  Draft minutes shall be stamped “draft” to indicate their status.

School Committee meeting minutes shall be acted upon by the School Committee at its next regular meeting.  The School Committee’s action on the minutes will be reflected in the minutes of the meeting at which they are approved.

Approved minutes shall be permanently filed in the Office of the Superintendent, where they shall be available to the public for inspection and copying during normal business hours.

Copies of School Committee minutes will be posted on the school’s website.

Legal Reference:   1 MRSA Section 402(3), 408

                      20-A MRSA Section 1004, 1055

                      30-A MRSA Section 2605

Cross Reference:   BBD - Board Vacancies by Absenteeism

Adopted:   November 12, 1991

Revised:   January 9, 2025