BG-R - Policy Adoption Process

The following procedure shall be used to adopt, review, revise or delete Acton School Committee policies:

1. The Policy Committee is charged with reviewing and recommending all policies/policy changes to be considered by the Committee.

1. Individual Committee members, other standing committees, the Superintendent/Principal, or other interested party should submit suggestions and concerns to the Policy Committee.

2. The Policy Committee, together with the Superintendent/Principal, shall have the responsibility to review and research each suggestion in accordance with Committee policies, prepare draft policies as appropriate, and make a recommendation to the entire Committee.

3. Any School Committee member may request that consideration of the adoption, revision, or deletion of a policy be placed on the agenda of any regular meeting of the Policy Committee, after having had full opportunity to consider the member’s submitted suggestion and fails to recommend action satisfactory to that member.

4. At an appropriate stage in the process, the Policy Committee shall arrange to have policies available for faculty and staff to review and offer input.

5. To the fullest extent practical, the Policy Committee shall also discuss the proposal with other groups affected by the policy.

6. Upon recommendation by the Policy Committee, the first reading of a new policy revision or deletion of policy shall be placed on the agenda of a regular School Committee meeting. School Committee members shall receive the policy and recommendations in advance of the meeting date. 

7. Comments and suggestions will be reviewed by the Policy Committee for possible draft revisions prior to the second reading.

8. At a subsequent regular meeting, more than two weeks and less than ten weeks after the first reading, the policy shall be placed on the agenda for second reading and action.  Amendments may be introduced and acted upon. If a main motion to approve the policy is not passed at such a meeting by a majority vote of the whole School Committee, the process for that policy is ended.  However, if appropriate, further consideration of the policy may be tabled to a specific date.

9. Immediately upon approval, policies/revisions/deletions shall be disseminated. Policies deleted and changed shall be recalled.  The Superintendent/Principal/designee shall ensure that all policy manuals are kept up-to-date.

Legal Reference:  26 MRSA 965.1, C

Cross Reference: BG-School Committee Policy Process

Adopted:   December 8, 2009

Reviewed:   February 10, 2022