ECAD - School Departments Responsibility for Privately Owned Property

SCHOOL DEPARTMENT’S RESPONSIBILITY FOR PRIVATELY-OWNED PROPERTY

The School Department shall not assume responsibility for the maintenance, repair

or replacement of any privately-owned property brought to a school or district function

unless the use or presence of such property has been specifically requested in writing by the

administration.

The School Department shall not make reimbursement for loss or damage to a staff

member's personal equipment or material brought to school unless evidence can be shown

that it was necessary or highly desirable for use in the school program. Evidence of loss or

damage must show if done,that the loss was not due to any negligence or fault of the staff member.

The following guidelines shall apply:

A.  The use of personal equipment for instructional purposes must have the

prior approval of the Superintendent/Principal or supervisor. 

B. Claims for loss must be filed within 5 days after the damage or loss.

Claimants must attest to a notary public as to the nature of the loss and

the value of the item.

C.  Proper documentation shall accompany the requisition for reimbursement.

D.  The staff member must verify that no personal insurance coverage is

applicable to the loss or damage.

E. The School Department shall not reimburse for loss of money or personal

effects.

F.  Leaving items of obvious value at the school over a weekend or vacation

period should be avoided.

Adopted: June 20, 2000

Reviewed: January 9, 2020